About Francis and Frankie ConsultancyFFC delivers renovation, repair and project consultancy services across Bali, working on properties ranging from small repairs and AC servicing to full villa renovations valued at over Rp 200 million. We operate across multiple locations including Canggu, Kerobokan, Umalas, Sanur, Uluwatu, Jimbaran, Kaba Kaba and Nusa Lembongan. Our clients are villa owners, property managers and real-estate operators who expect transparent costing, professional documentation and on-time delivery.The RoleWe are hiring a Project Estimator & Cost Controller to own the full financial lifecycle of every project we take on — from preparing accurate Bills of Quantities (BoQs) and client quotations, to issuing invoices, to tracking actual project costs and reporting variances. This person is the financial discipline behind every job: nothing leaves the office as a quote, and no project closes, without their numbers.This is a high-trust role. You will work directly with the CEO, the operations team, supervisors and tukang in the field, and the finance function. The right hire will help us move from reactive cost recording to proactive cost control.Key Responsibilities1. Bill of Quantities (BoQ) Preparation• Conduct site visits with the project team to assess scope of work, condition and access.• Take measurements and prepare detailed material take-offs from drawings, specifications or site surveys.• Source up-to-date vendor pricing for materials, labour (tukang), transportation and equipment rental.• Build itemized BoQs in the FFC standard Excel template, with line-item costing for materials, labour, transport, accommodation and contingency.• Validate quantities and rates against benchmarks and FFC historical project data.2. Client Quotations• Translate BoQs into clean, client-facing quotations with appropriate margin and clear payment terms.• Ensure every quotation includes scope of work, exclusions, payment milestones, timeline and validity period.• Apply standard markup and contingency rules consistently across all jobs.• Issue formal quotations within 48 hours of a completed site survey.• Maintain a quotation register tracking status (Sent, In Negotiation, Won, Lost) and follow up actively until decision.3. Invoicing & Receivables• Issue deposit, progress and final invoices aligned with each project's payment milestones.• Maintain the invoice register, recording deposits received, balances due and payment dates.• Coordinate with the CEO and bookkeeper to confirm receipts and keep the AR aging report up to date.• Follow up promptly on overdue invoices and escalate where needed.4. Project Cost Tracking• Own the project cost tracker for every active job.• Ensure all actual expenses (materials, labour, transport, accommodation, etc.) are logged daily in the Expense Ledger against the correct project and category.• Compare actuals against estimate weekly; flag variances of 10% or more to the CEO before they become problems.• Update the Project P&L and Monthly P&L; prepare a monthly variance report explaining major movements.• Maintain canonical project naming and a clean category taxonomy (no duplicate or misspelled project names).5. Reporting & Continuous Improvement• Produce a weekly cost report covering all active projects, variances, AR outstanding, and pending quotes.• Build and maintain a historical unit-rate database (e.g. cost per m² of painting, per metre of plumbing, per AC service) to make future estimates faster and more accurate.• Recommend improvements to templates, processes, vendor lists and pricing benchmarks.Required Qualifications• Diploma or Bachelor's degree in Quantity Surveying, Civil or Construction Engineering, Architecture, or a closely related field.• Minimum 2 years' experience as an Estimator, Quantity Surveyor or Cost Engineer in construction, renovation or interior fit-out — ideally in Bali.• Strong Microsoft Excel skills (formulas, lookups, pivot tables, tables). This will be assessed during the interview.• Working knowledge of renovation trades: plumbing, electrical, painting and finishing, masonry, roofing, AC and waterproofing.• Familiarity with the Bali construction supply chain — local vendors, current material prices, and prevailing tukang labour rates.• Bilingual: fluent Bahasa Indonesia and working professional English (written and spoken).• Highly numerate, detail-oriented and disciplined about documentation. Comfortable saying “not yet” when an estimate isn't ready.Nice to Have• Experience with hospitality or villa renovation specifically.• Basic AutoCAD or SketchUp literacy for reading and marking up drawings.• Experience with cloud accounting tools (Xero, QuickBooks, Jurnal or Accurate).• Exposure to Power Query, Power BI or similar reporting tools.• Driving licence (SIM A or C) for site visits across Bali.What We Offer• Competitive salary, commensurate with experience.• Performance bonus directly tied to estimate accuracy and project margin discipline.• Direct reporting line to the CEO and ownership of a critical function in the business.• Variety: from Rp 5 million repairs to multi-hundred-million-rupiah full renovations across Bali.• Opportunity to design and own the financial backbone of a growing company.How to ApplyPlease send the following to careers@ffgroupbali.com with the subject line “Estimator & Cost Controller — [Your Name]”:• Your current CV.• A short cover letter (max one page) explaining why this role suits you and one example of a project where your estimate was tested against actuals — what went right or wrong, and what you learned.• One sample BoQ or estimate you have prepared (anonymized if confidential).Shortlisted candidates will be invited for an interview that includes a short Excel exercise. We do not require a portfolio of certifications — we care about how you think about cost.
F&F Group is an equal-opportunity employer. We welcome applications from qualified candidates of all backgrounds.
